![]() ![]() Pause briefly, look down at your index card and say the word. If it’s a difficult word for you – one that you often forget, or one that you have difficulty pronouncing – you should write it on your index card. You think you’ve lost your audience? Rephrase what you have said: “Unfortunately, I’m not the best person to answer that.” What to say if things go wrong during your presentation However, we don’t have any figures on that, so I can’t give you an accurate answer.” “I’m afraid I’m unable to answer that at the moment. I don’t actually know off the top of my head, but I’ll try to get back to you later with an answer.” It’s better to admit to not knowing something than to guess and maybe get it wrong. If you don’t know the answer to a question, say you don’t know. “I hope this was what you wanted to hear!” “I hope this explains the situation for you.” What is our plan for next year?”Īfter you have answered your question, check that the person who asked you is happy with the answer. How are we going to get voluntary redundancy?” So you would like further clarification on our strategy?” By asking the question again you also make sure that other people in the audience understand the question. It’s useful to re-word the question, as you can check that you have understood the question and you can give yourself some time to think of an answer. I’d be glad to answer any questions you might have.” “That brings me to the end of my presentation. “Thank you for listening – and now if there are any questions, I would be pleased to answer them.” Thank the audience for their attention and invite questions. “I hope that my presentation today will help you with what I said at the beginning…” Handling questions “So just to round the talk off, I want to go back to the beginning when I asked you…” “To return to the original question, we can achieve…” “So I hope that you’re a little clearer on how we can achieve sales growth of 20%.” Relate the end of your presentation to your opening statement: “This area of the chart is interesting…” SummarisingĪt the end of your presentation, you should summarise your talk and remind the audience of what you have told them: “From this, we can understand how / why…” Pause to allow them to look at the information and then explain why the visual is important: Give your audience enough time to absorb the information on the visual. It’s important to introduce your visual to the audience. In addition, by glancing at your index cards you will be pausing – this will also help your audience to realise that you are moving on to something new. If you are using index cards, putting the link on the cards will help you remember to keep the audience with you. You can also use some of the following expressions: You can do this by saying something like “right”, or “OK”. You are clear about the structure of your talk, but let your audience know when you are moving on to a new point. Remember that what you are saying is new to your audience. “This relates directly to the question I put to you before…” Keeping your audience with you “This ties in with my original statement…” “As you remember, we are concerned with…” “This, of course, will help you (to achieve the 20% increase).” “I’d be grateful if you could ask your questions after the presentation.” The main body of the presentationĭuring your presentation, it’s a good idea to occasionally remind your audience why your presentation and ideas are important or relevant. “There will be time for questions at the end of the presentation.” “Please feel free to interrupt me if you have questions.” “My presentation is divided into three main sections.” There will be time for questions at the end of my talk.” The presentation will probably take around 20 minutes. Finally, I’m going to examine some selling strategies that will help us increase our sales by 20%. Then I am going to talk to you about our new products and how they fit in. Firstly I am going to look at the market and the background. “Today I am going to talk to you about how we can do this. How can we possibly increase sales in a shrinking market?” But we are being asked to increase sales by 20 – 25%. “As you all know, this company is losing its market share. Say what your presentation is about, how long you will take and how you are going to handle questions.įor example, a presentation to sales staff could start like this: OverviewsĪfter you give your opening statement, give a brief overview of your presentation. You’ll find the phrases you need for each step of your presentation. Here’s a step-by-step guide for making presentations in English. ![]()
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